Wedding Concept & Design
- Theme and color palette creation
- Styling and décor planning
- Mood boards and visual mockups
Our Services
Every Detail, Handled
From the first mood board to the last thank-you note — Big Wedding Planners offers a comprehensive suite of management services and a dedicated on-site crew so you can simply be present.
What We Do
Management Services by BWP
Nine pillars of planning that cover every aspect of your wedding — from ideation to post-celebration. Each service is delivered with precision, warmth, and zero compromise.
Budget Management
- Creating a detailed wedding budget
- Allocating funds across categories (venue, dress, catering, etc.)
- Monitoring expenses and preventing overspending
Venue Selection & Management
- Recommending and touring venues
- Booking and coordinating logistics with the venue
- Layout planning for ceremony and reception
Vendor Sourcing & Coordination
- Recommending trusted florists, caterers, photographers, etc.
- Managing contracts and payment schedules
- Scheduling meetings and tastings
Timeline & Scheduling
- Creating a wedding day itinerary
- Coordinating vendor arrival and setup times
- Managing ceremony and reception transitions
Guest List & Invitation Management
- Assisting with guest list creation
- Managing RSVPs and meal selections
- Seating arrangement planning
Logistics & Transportation
- Coordinating guest and bridal party transportation
- Ensuring accessibility and accommodations
- Planning pre-wedding and post-wedding transport
On-the-Day Coordination
- Overseeing all setup and décor
- Directing vendors and staff
- Managing the timeline and resolving any issues discreetly
Post-Wedding Services
- Organizing gift and card collection
- Vendor final payments and tip distribution
- Return of rentals and follow-up communication
9
Core Services
15+
On-Site Team Roles
360°
Coverage
Your Crew
On-Site Management Team by BWP
On the day of your wedding, a dedicated team of specialists takes position across your venue. Each role is carefully assigned so that every moment flows beautifully — and every problem is solved before you notice it.
RSVP Team
Real-time guest tracking, attendance reconciliation, and last-minute changes — handled seamlessly.
Décor Manager
On-ground oversight of every floral, drape, and lighting element from load-in to reveal.
Technical & Production Team
Sound, lighting, AV, and stage management run by experienced production specialists.
Shadow — Bride & Groom
Dedicated personal assistants for the couple: hydration, touch-ups, anything you need.
Family Assistant
A caring coordinator exclusively for parents and close family — they deserve the day too.
Hospitality Desk
Welcome station for arriving guests — gift coordination, room keys, and warm smiles.
Logistics Management
Dock scheduling, heavy equipment, power, and back-of-house operations running invisibly.
Show Flow Manager
The master clock — cueing every segment, transition, and performance to the minute.
Room Coordination
Turning spaces between events: ceremony → cocktails → reception, flawlessly on schedule.
Vendor Coordination
Single point of contact for all vendors on-site — meals, briefings, and payment confirmations.
Food & Beverage Team
Service timing, allergy management, bar oversight, and ensuring every guest is well-fed.
Traffic Manager
Vehicle flow, valet, and parking operations so arrivals and departures feel effortless.
Runners
Swift, discreet problem-solvers stationed across the venue for rapid-response tasks.
Schedule Update Team
Live itinerary adjustments communicated to every team member in real time.
Lost & Found Team
Dedicated desk for stray belongings — because someone always leaves a phone at the bar.
Why Us
The BWP Difference
Single Point of Contact
One dedicated lead planner who knows your story, your vendors, and your vision inside-out. No hand-offs, no repeating yourself.
Zero Commission Policy
We never take vendor kickbacks. Every recommendation is made purely for fit and quality — your trust is non-negotiable.
Full-Crew Deployment
Our 15+ on-site team roles mean every corner of your venue is covered. You float through the day; we field everything else.
Let's Begin
Your Dream Wedding Starts With One Conversation
Free 30-minute consultation. No pressure. Just possibilities.